About the role

The Project Manager will provide project management and administration support to deliver the International Science Partnerships Fund of the British Council, ensuring that project objectives are delivered on time, on budget and to the highest level of quality and impact.

This is a part-time, project-based role from August 2024 to March 2025. The Project Manager is expected to report three days a week (in person and virtually) for 7.5 hours a day.

For the complete list of required qualifications and skills, and general and specific professional experience, please download the attached role profile below. 

Application process

Please e-mail a letter of intent and a copy of your updated CV to Ferdy Maengkorn (Programme Manager - Science) at Ferdy.Maengkom2@britishcouncil.or.id

Deadline: 15 July 2024

About International Science Partnerships Fund (ISPF)

The International Science Partnerships Fund (ISPF) supports UK researchers and innovators to collaborate with international partners on multi-disciplinary projects.

ISPF is designed to enable potential and foster prosperity. It puts research and innovation at the heart of our international relationships, supporting UK researchers and innovators to work with peers around the world on the major themes of our time: planet, health, tech, and talent. The fund is managed by the Department for Science, Innovation and Technology and delivered by a consortium of the UK’s leading research and innovation bodies, which includes the British Council.

The delivery of ISPF builds on the successes of the Newton Agham Programme in the Philippines. The Newton Agham Programme was a nine-year partnership between the UK Government through the British Council, and the Government of the Philippines through the Department of Science and Technology (DOST) and the Commission on Higher Education (CHED) that yielded a number of UK-Philippine research collaboration and capacity strengthening through PhD scholarship, institutional grants and researcher grants.

Main accountabilities

Relationship & Stakeholder management

  • Has relationships with delivery partners and stakeholders within country and is able to procure services and contract delivery partners.
  • Holds suppliers to account for delivering against contract.
  • Build strong internal relationships and networks

Commercial and Financial Management

  • Ensure sound financial planning, working closely with finance teams to ensure British Council and client financial year plans are up to date.
  • Ensure accurate and timely monthly (re)forecasting is in place, by running regular reports in the SAP system on actuals, monitoring outstanding purchase orders, reviewing commitments, analysing and commenting on reasons for variances to plan and recommending corrective actions.
  • Monitoring monthly finances, including correct expenditure, ensuring the P2P process is being followed and correcting any mis-postings or journals needed.
  • Lead on British Council, partner or client reporting (including, with Finance Manager, financial reporting) and ensure reports are delivered on time, to budget and to a high standard.
  • Compliance to British Council financial policies and procedures.

Project Management

  • Contributes to development of, owns and delivers on Project Management Plan
  • Identifies risks in a project or programme and puts together mitigation strategies with SRO
  • Responsible for internal and client, procurement, contracting, compliance and reporting pm
  • Checks on and reports on compliance
  • Manages procurement on a project/programme
  • Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet funding needs
  • Undertaking programme-specific data collection as needed. This includes working with colleagues to identify indicators and tools for data collection, quality assuring all data, and undertaking basic analysis.

EDI

  • To actively contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health.
  • Understand the British Council’s approach to equality, diversity and inclusion and how it applies to your role, and make time for learning and development relating to EDI and anti racism

Knowledge and experience

Minimum/essential

  • Experience of managing projects from start to finish and familiarity with project life-cycles.
  • Proven experience of managing project finances and managing documents.
  • Experience working in project or programme management.
  • Experience of using technology in project delivery.
  • Experience working in project or programme management.
  • Confident user of information technology (Word; Excel; PowerPoint), Microsoft 365 functionality and working knowledge of British Council SAP system (or similar software)

Desirable

  • Experience of managing stakeholders
  • Good understanding and experience of supporting monitoring and evaluation